Category: Being Productive

Some tasks build competence and some build character.

Clearly distinguishing which type of task you’re in helps tremendously in the doing of the task completely.

The problem I see too often is character building tasks are resented, rushed through, outsourced, automated, or just plain ignored. And competence building tasks are done half-assedly—with distractions galore, via accelerated means (2x playback speed), and in hopes of becoming a master minus the hours.

It’s a whole bunch of tasks being done minus the deliberate which equals… wasted time.

…When all that’s needed is a little extra attention to reap full benefits from (and this is the key) the things you’re already doing.

This is why it can feel like what you’re doing isn’t enough… because you’re not present enough; why you can feel unproductive even when you’re busy as ever… because you’re not fully doing any of your tasks; why you can feel stagnant even when you’re checking off all the items on your “supposed to-do lists…” because growth comes from the deliberate that’s missing when you’re hurrying.

The trick isn’t in the realigning of everything in your day… it’s in the realigning of the how you’re doing what you’re already doing in your day.

When you’re doing a character building task like washing dishes, folding laundry, cleaning up trash… be there. Don’t rush; do the work slowly. Don’t think about finishing; flex that self-discipline muscle and focus on correctly.

When you’re doing a competence building task like studying, training, or practicing… be there. Don’t try to expedite the process; take your time. Don’t hurry; do it deliberately. Try to truly absorb the material and flex that patience muscle.

Complete tasks completely.

There should be at least one day in your week where you’re able to purely go with the flow.

No obligations; no mandatory tasks; no appointments—just time to do whatever your soul desires.

Sunday is that day for me.

I chronically have a ton of stuff on my to-do list and could easily work from sun up to sun down trying to get it all done every day of the week if I wanted to. But, on Sundays, I practice detaching from my productivity focused mind and practice opening myself up to opportunities for flow that present themselves.

Because while checking a handful of items off my to-do list will undoubtedly feel good, honoring the pull of my soul will ultimately feel better. Which isn’t to say to-do lists should always be ignored. It’s simply to say—that’s what the other six (or whatever ratio works for you) days are for.

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P.s. In case you missed it, you can read the best of what I posted to MoveMe Quotes last week, here.

The busier I get, the more protective I get over my down time.

When you approach “busy time” with the same attitude you approach “idle time,” all of your time slowly gets infiltrated—because the easiest way to get more done is to fill more open time slots.

But, that’s not the way.

All busy and no idle makes us anxious, exhausted, and underperforming human beings.

Increasing busyness requires a proportional increase in boundary strength. For the way to get more done isn’t to try to sustain battling harder for longer.

…It’s to do what’s required to sharpen the sword of your mind before stepping foot onto that busyness battlefield—so that you’re maximally focused, energized, and prepared to slay each task that comes up along the way.

Be like the warrior when planning your schedule: the more intense the upcoming battle, the more that’s done to focus the mind.

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P.s. In case you missed it, you can read the best of what I posted to MoveMe Quotes last week, here.

Being surprised when something comes up is not a good strategy.

Better might be to expect surprises and set aside a designated time each day or week or whenever—when the things that inevitably come up can be addressed.

• This works for work: Maybe you designate one hour each week for pop-up tasks and surprise assignments.
  
• This works for relationships: Maybe you designate 30 minutes after dinner each night to touch base and address daily challenges, buds that need to be nipped, and important topics that could easily get swept under the busyness rug otherwise.
  
• This works for chores: Maybe you designate one weekend each month to a different house maintenance category. (e.g. Week 1: Deep cleaning; Week 2: Fixes & Repairs; Week 3: Landscaping; Week 4: Other).

The difficulty with not having these preemptive pockets is that each surprise task that comes up becomes a stressor. Not just because of the additional problem(s) they present, but because of the strain on the schedule they represent, too. Now, you have to find more time when you already didn’t have enough time to do this thing when you already have too many other things to do…

But, if you have preemptive pockets of time set aside for the inevitable daily surprises, then the problems get mitigated almost as fast as they’re created or recognized. And suddenly, surprises won’t shake your day how they used to.

Eventually, your biggest surprises every week won’t be the annoying ones (because those are planned for and expected)—but will be the times if/when you enter your preemptive space and nothing needs to be addressed at all.

…And what a pleasant surprise that’ll be instead.

Sitting in meditation can sometimes feel like a waste. Like you’re spending time doing nothing when you could be doing something. And resultantly can have opposite of the desired effect on anxiety.

Yet, I am reminded time and again how it is often one of the most productive things I do in my days. Not because of how much I’m getting done during that time—I’m literally sitting down and doing nothing. But, because of how much clarity and calm I’m gaining during that time.

Clarity and calm is highly underrated and wildly under-discussed in the productivity conversation. It’s on the days when I feel most busy, that I tend to forget the most (and make the most mistakes). And it’s on the days when I feel most calm that I feel most on top of things and effective.

Just the other day, in a simple 15 minute zazen meditation session I:

• Had a blog post idea arise
• Remembered a person I needed to reach out to
• Had an flow for an upcoming martial arts demonstration come to mind…

This, however, wasn’t the point of the meditation—don’t misunderstand what I’m saying.

The point isn’t to have blog ideas, remember people, and get things organized on your to-do list. The point is clarity… so that you settle the mudded busyness that wreaks havoc on our mind and can be more deliberate and focused in your approach when done. And in that instance, that’s what gaining clarity looked like for me.

Remember this: if you don’t have time for clarity… then you’d better make time for mistakes. Because that’s exactly what’s coming when you don’t give your mind time to settle.

Getting things done can often involve many steps, and in our busy lives, casually coming across a task (that has many steps) AND having the available time to do them all isn’t often.

Or, let’s be honest, we’re too tired or lazy to do them all at that moment in time.

This is where one step closer comes into play.

Rather than completing the whole chain of tasks, you do just one of the steps in the task so that it’s a little easier to fully complete (or get one step closer again) later.

Here’s an example I used just recently:

Picking out an outfit to wear, I noticed I had a bunch of clothes that I don’t wear anymore than needed to be donated. So, rather than take them to the donation center right then, I put them into a pile near my bedroom stairs. Then, on another day, I took them downstairs and placed them near my back door. Then, on another day, I put them into the trunk of my car. Then, on a day when I happened to be driving past a donation center, I spontaneously pulled over and donated them.

It isn’t often that I’ll casually get a multi-layered task done (unless it was in my plan to get it done), but I definitely get multi-layered tasks one step closer to getting done—casually (in an unplanned way)—every day.

And it’s in this small practice, done regularly, that the big—blog worthy—difference is made.